Page Templates and Blueprints provide Confluence users with pre-formatted pages. They automate many common actions related to team-working, workflow, and creative enterprises of all sorts.
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Page Templates can be built by anyone. Templates allow users to begin a new Page that is laid out in a standard format. You can create your own templates for things like Work Requests, Holiday Requests, or any type of form that you use. They can include any of the standard Macros available on the Editor Toolbar, and are simple to create.
Blueprints are for advanced users only. Custom-designed Blueprints are powerful, and tap into the Confluence DataBase itself. Blueprints allow you to work with your Confluence data in unique ways. Blueprints require Development effort, and the assistance of a skilled Software Developer. They can be installed on local Confluence Server installations, but not on the Confluence Cloud.
Find More on the Atlassian Marketplace
An assortment of professionally designed Templates and Blueprints, some free and some paid-for, are also available directly from the Atlassian Marketplace. Many of these can be installed on Cloud, or Server installations.
Available (default) Page Templates
- The Blank Page template allows you to build virtually anything you need. It’s a blank canvas, to fill with your own content.
- The Blog Post template is used for communications, such as team news or Project updates. Blog posts show up on the Dashboard, and remain attached to the Space in their own Blog section. Blogs often perform better than Email, for communicating news, and also encourage team discussion through comments and likes.
- The Decisions template gives you a simple and logical structure to break-down and explore the Decision making process, and communicate decisions more clearly to your team.
- The File List Template creates a central file list for uploading and organising attachments. See our episode on working with files and attachments for more details.
- The Meeting Notes template will crowd-source your Meeting Agenda, and create a set of real tasks. This saves time and makes your meetings more effective. See our episode on Easy Task Management and Meeting Notes, for more information.
- The Share a Link template is a great way to start a conversation with your team, not only about content stored inside Confluence, but content from the Web.
- The Ask a Question template is only available if you have the “Questions for Confluence” Add-on installed. Questions are a great way to build a detailed knowledge base, and find experts quickly. Questions taps into the collective knowledge of colleagues across your entire organisation.
- The Calendar is also an optional Add-on for Confluence, so you might, or might not, have this installed. The Calendar is a truly team focused application, designed to organise meetings and events for entire teams or projects.
- The How-To article template is one of the main components from the Documentation Space Template. This allows you to build user guides, and product or process instructions within your Space.
- The JIRA report template integrates Confluence seamlessly with Jira, Atlassian’s Award Winning Issue and Project Tracking software.
- The Product Requirements Template breaks down large project requirements, whether intellectual, software related, or physical product, into smaller and more manageable chunks. This makes large projects easier to understand, manage, and complete.
- The Retrospective is brilliant at looking back at work your team has completed, and defining what went well, and what could have gone better. Retrospectives are a great way to gain feedback from your whole team, and form part of the continual improvement process.
- The Task Report template creates task reports for your Team or your Project. You can also insert the Task Report Macro manually. See our episode on Easy Task Management and Meeting Notes for more information.
- The TroubleShooting Article Template. This organises articles that solve common problems. If you create, or open any Knowledge Base Spaces, you will notice that the main content is this same Troubleshooting article.
Design your own Custom Page Templates
- To create a new Page Template for a Space, click on the Space Tools Button, and select “Content Tools”, then click on the “Create New Template” button.
- Design your page in the Page Edit window.
- Save your Page Template.
- Back in Content Tools, click on the pencil icon, next to the description, and add a short description for your new page template. Then click on the save button.
The Custom Template will then be available in the Create (page content) pop-up box for your Space.
You can also make custom Page Templates globally available, to all Confluence Users, across all Spaces. To do this, contact your own Confluence Administrator, who can place your custom Templates on the global Templates list for your Confluence Site.